Smart-MaintainProperty and Hospitality Management Made Simple
The most cost-effective way for hospitality teams to manage housekeeping and maintenance end-to-end — while keeping every property's health and safety obligations in one clear, trackable view.
£5/unit/month · No setup fees · Built for UK property & hospitality teams
A platform that works as hard as you do
Open Work Orders
24
+3 today
H&S Compliance
100%
On track
Avg Response
2.4h
↓ 18%
Properties
48
Active
Work orders completed · last 12 weeks
98% on-time
9
Connected modules
30 days
Free trial, no card needed
UK GDPR
Compliant by design
£20/mo
From, +£1 per unit
Everything connected, nothing missed
Powerful dashboards and analytics give you a real-time view of every property, job, and team member.
Everything at a glance
Your live command centre — see open work orders, team availability, upcoming scheduled maintenance, and property health scores all on one screen.
- Live work order status tracking
- Property health overview
- Team workload at-a-glance
- Urgent alerts and overdue jobs
Live
24 open jobs
3 urgent · 5 unassigned
98%
Data-driven decisions
Drill into completion rates, cost trends, staff performance, and compliance scores. Export professional PDF reports in seconds.
- Work order trends & completion rates
- Cost analysis by property & category
- Staff performance leaderboards
- Exportable PDF & CSV reports
Your AI operations assistant, built into Smart-Maintain
Gordon is an AI superagent that lives inside your workspace. He reads your live operational data — work orders, housekeeping, health & safety, inventory, and costs — and acts on your behalf. Tap one button on any page and Gordon reviews it, flags what needs attention, and suggests exactly what to do next.
Gordon · Daily Briefing
Tap to hear Gordon
What Gordon does
Six ways Gordon works alongside your team every day.
Reviews every page
Tap "Click for Gordon's update suggestions" on any page and Gordon reviews your live data, flagging what needs attention and the actions to take.
Creates & assigns work
Gordon can create work orders, assign them to the right technician, and convert tenant or guest issues into tracked jobs — all through a simple conversation.
Schedules housekeeping
From turnovers to deep cleans, Gordon builds housekeeping tasks with checklists, priorities, and due dates tailored to each property and unit.
Keeps you compliant
Gordon watches overdue health & safety items, compliance tasks, and recurring maintenance — and reminds you before anything slips.
Analyses your costs
On Budget and Reports, Gordon reviews spend and performance, then suggests specific, practical ways to cut costs and lift productivity.
Daily briefings & alerts
Gordon delivers a daily briefing of what matters today and proactively nudges the team on deadlines, assignments, and follow-ups.
The full Smart-Maintain toolkit
Gordon is just the start. Smart-Maintain brings nine connected modules together in one workspace — work orders, housekeeping, compliance, reporting and more — so your whole team stays on the same page every day.
Work Order Management
Create, assign, and track maintenance work orders from open to completion — with priority levels, photos, and cost tracking.
Property Portfolio
Manage residential, commercial, or multi-unit properties in one place. Store contacts, notes, and maintenance history per property.
Scheduled Maintenance
Set up recurring work orders and view your team's workload on an interactive calendar so nothing slips through the cracks.
Team Management
Add technicians, contractors, and managers. Assign jobs based on specialty and track availability in real time.
Inventory Control
Track stock levels for parts and materials. Get low-stock alerts so your team is always equipped for every job.
Health & Safety
Log inspections, incidents, risk assessments, and certifications across all properties to stay fully compliant.
Housekeeping Scheduling
Schedule and track cleaning, turnovers, linen changes, and deep cleans. Assign tasks to staff with checklists, photos, and real-time status updates.
Real-Time Reporting & Analytics
Track KPIs, completion rates, team performance, and property maintenance history with interactive dashboards and exportable reports.
Contractor Database & Ratings
Build a database of your preferred contractors, log their trades and rates, and rate their performance after every job so you always know who to call.
Up and running in three simple steps
No lengthy onboarding. Most teams are live the same day.
Add your properties & units
Import your portfolio in minutes — residential, commercial, or multi-unit. Add contacts, notes, and assets as you go.
Create & assign work
Raise work orders and housekeeping tasks, assign them to the right team member or contractor, and schedule recurring maintenance.
Track, report & stay compliant
Watch live dashboards, export professional reports, and keep every health & safety obligation on track — with Gordon nudging you along.
Why teams choose us
Whether you manage 5 properties or 500, Smart-Maintain scales with you. Our platform is purpose-built for the UK market with compliance built right in.
- Get set up in minutes — no training needed
- Real-time dashboards and reporting
- Never miss a deadline with due-date tracking
- Secure, multi-tenant — each company sees only their data
- Invite your entire team with a single invite code
- UK-focused H&S compliance tools built in
Work Orders Completed
98%
on-time completion rate
Time Saved per Week
6 hrs
per team member on average
H&S Compliance Score
100%
across all managed properties
Simple, transparent pricing
One plan. Everything included. Scale up or down any time.
Per Unit / Room
£5
/unit/month
Billed monthly · Scale as you grow
- All modules included
- Housekeeping scheduling & checklists
- Unlimited work orders
- Health & Safety compliance tools
- Team & inventory management
- UK-based support
- Cancel any time
e.g. 50 units = £250/month · 200 units = £1,000/month
Questions, answered
Everything you need to know before getting started.
Ready to take control of your maintenance operations?
The fastest growing property management platform for UK teams.
No setup fees · Cancel any time · UK-based support